2007 May Minutes

Minutes of the Strategic Planning Committee Eastern Connecticut Association of REALTORS®
May 29, 2007

Present: Susan Barnhouser, Ronald Bates, Bruce Brast, Marjorie Blizard, John Bolduc, Edward Bowes, Marvin Elbaum, Robert Kimball , Lora Merrill , Ludwig Pulaski, and Samantha Storey.
Absent: Mary Beth Malin, Martha Parrette-Pray, and Thomas Switz.

Susan Barnhouser called the meeting to order at 9:08 A.M.

It was moved, seconded and carried to approve the minutes of the April 25, 2007 meeting.

It was moved, seconded and carried to approve and distribute the 2007 ECAR REALTOR® and Affiliate Surveys with a closing date of June 20, 2007.

It was moved, seconded and carried to offer one free registration to the Education Fair & Trade Show that is determined by a drawing from those who participate in the membership survey.

The meeting adjourned at 11:55 A.M.

The next meeting will at the Water’s Edge on June 26, 2007 at 8:30 A.M.

Respectfully submitted:John F. Bolduc,Executive Vice President


Minutes of the Board of Directors of the Eastern Connecticut REALTORS® Information Service, Inc.
May 24, 2007

In attendance: John Vincent, Susan Barnhouser, John Bolduc, Ruth Butler, Carol Christiansen, Linda Davis, Robert Kimball, Marilyn Lusher, Adam Mancini, Rachael Sposato, and Samantha Storey.
Absent: Bruce Brast, Merry Cassabria, Debra Chamberlain, Alvin Kinsall, Richard Loomis, Gail Whitney, and Janifer Zacharski.

President John Vincent called the meeting to order at 9:54 A.M.

CONSENT AGENDA: It was moved, seconded and carried to approve the consent agenda which contained the following items:

Approval of the minutes of the April 19, 2007 ECRIS Board of Directors meeting.

Approval of the April, 2007 Financial Statements subject to audit.

CORRESPONDENCE:
PRESIDENT’S REPORT:

EXECUTIVE VICE PRESIDENT’S REPORT: It was moved, seconded and carried to charge $25 for the input of an unlimited number of photos per listing at one time into the CTMLS system.

It was moved, seconded and carried to charge $50 for the input of a listing into the CTMLS system.

It was moved, seconded and carried to charge $35 for the input of a foreign listing into the CTMLS system.

It was moved, seconded and carried to recommend that the Participants approve the revision of the Bylaws as presented.

It was moved, seconded and carried to recommend that the Participants approve the revision of the Rules & Regulations as presented.

UNFINISHED BUSINESS:
COMMITTEE REPORTS:
NEW BUSINESS:

There being no further business, the meeting adjourned at 10:33 A.M.

The next scheduled meeting will be on June 21, 2007 at 9:00 A.M. at the Eastern Connecticut Association of REALTORS®.

Respectfully submitted: Carol Christianse, Secretary


Minutes of the Board of Directors of the Eastern Connecticut Association of REALTORS®, Inc.
May 24, 2007

In attendance: John Vincent, Susan Barnhouser, John Bolduc, Ruth Butler, Carol Christiansen, Linda Davis, Robert Kimball, Marilyn Lusher, Adam Mancini, Rachael Sposato, and Samantha Storey.
Absent: Bruce Brast, Merry Cassabria, Debra Chamberlain, Alvin Kinsall, Richard Loomis, Gail Whitney, and Janifer Zacharski.

President John Vincent called the meeting to order at 9:08 A.M.

It was moved, seconded and carried to remove Correspondence from the Consent Agenda.

It was moved, seconded and carried to send a letter to the editor of The Day and the Norwich Bulletin supporting the ongoing investigation by the state Attorney General on predatory lending and to encourage members of the public who have been affected to file ethics complaints because we are committed to vigorously enforce the Code of Ethics.

It was moved, seconded and carried to respond to Ludwig Pulaski’s two requests regarding the member being investigated for predatory lending as follows:

Request: I believe the President or the Board of Directors could file a complaint against the agent and company on behalf of the consumers involved.

Response: The Professional Standards Code of Ethics and Arbitration Manual provides the procedures that we must follow. Because the Board of Directors (which includes the President) must act on the decision of a hearing panel for it to become final or must made a determination if one of the parties appeals the decision of a hearing panel, it would be a conflict of interest for either the President or the Board to file a complaint.

Request: I also believe the Board of Directors could ask the Agency to withdraw from Membership until the results of the State and Federal indictments are settled.

Response: After consultation with legal counsel, this also is not an option. Toby Griffis has indicated that case law provides that asking for a member’s resignation is, in effect, a suspension of membership. You cannot suspend or expel a member without due process.

CONSENT AGENDA: It was moved, seconded and carried to approve the consent agenda which included:

Approval the minutes of the April 19, 2007 ECAR Board of Directors meeting.

Approval of the April, 2007 Financial Statements subject to audit.

Approval of the new REALTOR® Agency, REALTOR® members and Affiliate members.

PRESIDENT’S REPORT: It was moved, seconded and carried to approve the following members of the Nominating Committee:
Robert Kimball, Chairman
Susan Barnhouser
Jeanne Fellows
Vivian Torregrossa
Janifer Zacharski

PRESIDENT ELECT’S REPORT:
EXECUTIVE VICE PRESIDENT’S REPORT:
COMMITTEE REPORTS:
MEMBER SERVICES COMMITTEE: It was moved, seconded and carried to add a production component to the Honor Society Award that awards one point for each transaction side, up to a maximum of 50 points. MLS printouts would be required to be submitted with the nomination form.

NEW BUSINESS:
There being no further business, the meeting adjourned at 9:43 A.M.

The next meeting will be on June 21, 2007 at 9:00 A.M. at the Eastern Connecticut Association of REALTORS®.

Respectfully submitted: Carol Christiansen, Secretary


Minutes of the Forms Committee Eastern Connecticut Association of REALTORS®, Inc.
May 22, 2007

In attendance: Frank Busch, John Bolduc, Andrew Cellemme, Lucien Laliberty, Thomas Sheldon, and Masha Robarts.
Absent: Toby Griffis, Alan Messier, Stuart Norman, and Valerie Votto.

Frank Busch called the meeting to order at 9:05 A.M.

It was moved and seconded and carried to approve the minutes of the March 20, 2007 and the April 17, 2007 meetings.

It was moved, seconded and carried to request that the Strategic Planning Committee add the following questions to the 2007 Membership Survey:

1. Have you ever used the online Connecticut Association of REALTORS®’ forms at http://www.ctrealtor.com/forms?

Never
Rarely
Frequently
All the time

2. If you have ever used the CAR online forms, please specify which ones you have used.

3. Rate the difficulty of explaining the following forms to your client on a scale from 1 to 5 with one being easy and 5 being difficult.

 

Easy

1

 

2

 

3

 

4

Difficult

5

Do not use this form

ECAR Purchase & Sale Agreement

 

 

 

 

 

 

ECAR Hubbard Clause

 

 

 

 

 

 

ECAR Hubbard Release Clause

 

 

 

 

 

 

ECAR 1 to 4 Family P&S Addendum for rental information

 

 

 

 

 

 

ECAR Land Purchase & Sale Agreement

 

 

 

 

 

 

ECAR Exclusive Listing Contract

 

 

 

 

 

 

ECAR Exclusive Right To Lease

 

 

 

 

 

 

ECAR Exclusive Right to Represent Buyer

 

 

 

 

 

 

CTMLS Single Residential Data Input form

 

 

 

 

 

 

CAR Combined Contingency Addendum

 

 

 

 

 

 

CAR Mold Disclosure form

 

 

 

 

 

 

The meeting adjourned at 10:43 A.M.
The next meeting will be on June 19, 2007 at 9:00 A.M.

Respectfully submitted: John Bolduc, Executive Vice President


Minutes of the International Committee Eastern Connecticut Association of REALTORS®
May 14, 2007

In attendance: Bruce Brast, John Bolduc, Lea Borgne, and Merry Cassabria.
Absent: Ronald Bates, Donald Burbank, William Cheng, Sal Costanza, Vanessa Evans, Suzanne Hand, David Ronick, and Vivian Torregrossa.

Bruce Brast called the meeting to order at 10:05 A.M.

It was agreed to approve the minutes of the April 9, 2007 meeting.

It was agreed to request that the Strategic Planning Committee include the following questions in the membership survey.

1. Have you used the Spanish and Chinese translations of the Purchase & Sale Agreement, the Buyer Representation Agreement, the Exclusive Listing Agreement, the Dual Agency Agreement and the Unrepresented Persons Disclosure form that are available on the Board Forms page on the Members Only side of the web site?
Yes
No
May use them in the future.

2. If the following international real estate course topics could be approved for continuing education credit, which one would you most like to see offered?

currency exchange
immigration laws and the real estate transaction
cultural customs for Eastern Connecticut ethnic groups
tax rules for foreign investors.
none of these

3. What products and/or services can the ECAR International Committee provide to assist you in serving international clients? An international client is any foreign born individual that resides in this country or abroad.

The meeting was adjourned at 10:38 A.M.
The next meeting will at 10:00 A.M. on June 11, 2007.

Respectfully submitted:John Bolduc, Executive Vice President


Minutes of the Finance Committee Eastern Connecticut Association of REALTORS®
May 14, 2007

In attendance: Thomas Switz, John Bolduc, Linda Davis, Alvin Kinsall, and John Vincent
Absent: Ronald Bates, Robert Kimball, Norm Krayem, Adam Mancini, and Licia Sas.

Tom Switz called the meeting to order at 9:05 A.M.

It was agreed to approve the minutes of the April 9, 2007 meeting.

It was agreed to approve the April 30, 2007 ECAR Balance Sheet and Income Statement subject to audit.

It was agreed to approve the April 30, 2007 ECAR Charitable and Education Fund Balance Sheet and Income Statement subject to audit.

It was agreed to approve the April 30, 2007 ECRIS Balance Sheet and Income Statement subject to audit.

The meeting adjourned at 9:30 A.M.

The next meeting will on June 11, 2007 at 9:00 A.M.

Respectfully submitted: John F. Bolduc, Executive Vice President


Minutes of the Member Services Committee Eastern Connecticut Association of REALTORS®, Inc.
May 11, 2007

In attendance: Lisa Royea, John Bolduc, Carol Christiansen, and Jon Peck.
Absent: Ronald Bates, Bruce Brast, Jerome King, Helen Madsen, Amy Swan, Dennis Palmer, Vivian Torregrossa, and Donna Yother.

Vice Chairman Lisa Royea called the meeting to order at 10:10 A.M.

It was agreed to approve the April 20, 2007 minutes.

It was agreed to modify the "Now’s A Great Time To Buy Or Sell A Home" print ad by deleting "to sell" and updating market information.

It was agreed to invite Joe Courtney to be the speaker at the September Legislative meeting. If Courtney is not available, Michael Guarco of the Connecticut Municipal Consortium for Fiscal Responsibility will be invited.

It was agreed to recommend that the Board of Directors add a production component to the Honor Society Award that awards one point for each transaction side, up to a maximum of 50 points. MLS printouts would be required to be submitted with the nomination form.

It was agreed to request that the Strategic Planning Committee include the following questions on the Member Survey:
1. Why do you attend/not attend membership meetings?
2. What topics would attract you to a membership meeting?
3. Which of the following member benefits that can be viewed on the web site at https://www.easternctrealtors.com/ECARMemberBenefits.htm are you familiar with? (Check all that apply)

American Automobile Association
BJ’s Wholesale Price Club
Calculated Industries
CDs-2-GO
ECAR REALTOR® Supply Store
ECAR Calc
Medical Insurance Specialists, LLC
NAR Online Product Mall
RECampus.com
SAVA Insurance
shopnewengland.com, LLC
Staples Business Advantage
A Taste of New England
Tech Hotline
None of these

Jon Peck and Dennis Palmer will purchase items (up to $1,000) for the Agent Appreciation drawings at the June membership meeting.

A new meeting topic for October and future scheduling of the "Now’s A Great Time" ad will be on the June meeting agenda.

The meeting adjourned at 11:15 A.M.

The next meeting will be on June 8, 2007 at 10:00 A.M.

Respectfully submitted: John Bolduc Executive Vice President


Minutes of the Community Relations Committee Eastern Connecticut Association of Realtors®, Inc.
May 8, 2007

In attendance: Marilyn Lusher, John Bolduc, Carol Christiansen, Cynthia Hellman, Elizabeth Mioducki, Judy Rowley, Kathryn Schargus, and Samantha Storey
Absent: Lori Cataldi, Bethany Cote, Cynthia Hellman, Tisha Ladia, Catherine Newlin, Martha Parrette-Pray, Susan Sampson, and Donna Yother.

Chairman Marilyn Lusher called the meeting to order at 1:07 P.M.

It was moved, seconded and carried to approve the minutes of the March 6, 2007 meeting.

It was moved, seconded and carried to decline the donation request from the Norwich Patrolmen’s Benevolent Association.

It was moved, seconded and carried to request that the Strategic Planning Committee include the following questions on the 2007 Membership Survey.

1. Why do you or do you not attend the Community Benefit Raffle and Bazaar that is held in December to raise funds for local charities? (This year the event will be at the Holiday Inn in Norwich on December 5.)
Networking
Support local charities
Win prizes
Don’t have the time
Inconvenient location
Too expensive
Other (specify)

2. Please provide suggestions of where the Community Relations Committee can participate in local community events or organizations.
3. Please list community organizations and elected or appointed town/city boards that you participate in.

The committee divided the Designated REALTOR®/ Manager list to make phone calls to solicit donations and prizes for the Community Benefit Raffle & Bazaar.

There being no further business, the meeting adjourned at 2:12 P.M.
The next meeting will be on June 5, 2007 at 1:00 P.M.

Respectfully submitted: John Bolduc, Executive Vice President


Minutes of the Technology & MLS Committee Eastern Connecticut Association of REALTORS®
May 8, 2007

In attendance: Paul Higgins, John Bolduc, Ronald Bates, Frank Busch, Lucien Laliberty, Lisa Rapose, Masha Robarts, Daniel Sperduto, and Fran Waite.
Absent: Marvin Elbaum, Eric Greenstein, Adam Mancini, Pamela Ognisty, and Thomas Sheldon.
Paul Higgins called the meeting to order at 9:05 A.M.
<!–[if !supportLineBreakNewLine]–> <!–[endif]–>

It was moved, seconded and carried to approve the minutes of the April 3, 2007 meeting.

It was moved, seconded and carried to respond to the 2006 Member Survey comments provided by the Forms Committee as follows:

Comment

Response

23.     More information should be required in the MLS form for commercial, separate forms for lease, business transactions

CTMLS has created a committee that will focus on improving the MLXchange system to accommodate commercial REALTORS®.

24.     1. Roof age and type should be added to profile sheets. I mentioned this before and I was told it is on the disclosures, but not all properties have to complete this form, such as 5 or more families, businesses, bank owned properties, etc… 2. If an addition has been added to a home, put in a 2nd spot for year built. 3. Year remodeled or updated 3.

Committee recommends no change.

28.     Too hard to make changes. It will not save changes made once you have filled in the form. You have to "save as" with a new name, a pain.

Use of Adobe Acrobat Writer or Forms on Disk will solve this issue.

31.     I think we should have to put our listing pending until we get commitment, and I think the inspections times should be spelled out better.

Proper procedure is to report pending as soon as P&S is signed. Inspection times have been dealt with by Forms Committee.

35.     But I would very much like to have a way to save a completed form (Sales & Purchase, or Buyer Agency) into My Documents for future reference and to email to clients.

Use of Adobe Acrobat Writer or Forms on Disk will solve this issue.

38.     Listing form for sub area under Stonington. Use either stoningtonstonington boro but not both. Nobody understands the distinction between them. village or

Develop maps as needed and post on web site.

61.     should all be fillable and able to be saved with typical software. Adobe is harder to use and costs more.

Use of Adobe Acrobat Writer or Forms on Disk will solve this issue.

65.     Residential Profile Sheet Page 1 Street#/Rt.# does not print on the form in a readable manner

This form has been replaced by the CTMLS data form.

77.     online forms and forms on disk… hard to change and save. Easier to use pre-printed.

Use of Adobe Acrobat Writer or Forms on Disk will solve this issue.

It was moved, seconded and carried to request that the Strategic Planning Committee add the following questions to the Membership survey.

1. What do you use the Association’s web site, ecmls.com, Members Only Side for? (Please check all that apply.)
<!–[endif]–> I’ve never used it
<!–[endif]–>Calendar of Events
Shopping Online
Forms
Links to CAR, NAR
MLS Information
ECAR & ECRIS Information
Home Review information
Member Benefits
Government Affairs Page
International Page
REALTOR® Organizations
Continuing Education Requirements
ECAR Speaker’s Bureau

Helpful Information Such As Muncipality Websites and Assessment Data, Mill Rates etc.

2. The Association is always looking for content areas that serve your needs. Please provide additional content suggestions for the Members Only side of the web site.

3. Which of the following form filling options do you use?
Online froms using Adobe Acrobat Reader (Free – can fill in print, but not save)
Online froms using Adobe Acrobat Writer ($150 – $250 – can fill in print and save)
Forms On Disk
Preprinted forms
Other (specify)

4. Which MLXchange function would you most like to learn about?
CMA
Listing input
Prosepcting
Designer Tool (create your own reports)
Personal preference settings
Advanced search options
Other (specify)

The meeting adjourned at 10:55 A.M.
The next meeting will be held on June 5, 2007 at 9:00 A.M.

Respectfully submitted: John Bolduc, Executive Vice President


Minutes of the Education Committee Eastern Connecticut Association of REALTORS®, Inc.
May 3, 2007

In attendance: Nancy Gordon, Fran Waite, Ron Bates, Don Burbank, Paul Ciccone, Joan Clark, Christian Driscoll, Heather Edge, Brad Favreau, Marjorie Gatheral, Robert Kimball, Evelynn Lyons, Kathryn O’Leary, Joanne Pendleton, Doryann Plante, Candace Porter, Masha Robarts, Edward Siciliano, Camille Taylor.
Absent: Anne Burtch, Andrew Cellemme, Randall Conradi, Martin Cubanski, Kip Davis, Patricia Erricson, Stephanie Gosselin, Nicholas Gumprecht, Martin Hart, Al Kinsall, Ann Stewart, Charlene Stucke, Katherine Swenson, Robert Taylor, Valerie Ann Votto.

Nancy Gordon called the meeting to order at 9:05 A.M.

It was moved, seconded and carried to approve the minutes of the April 5, 2007 meeting as corrected.

It was moved, seconded and carried to have the following questions asked on the Membership Survey:

1. A wide variety of designation courses are available for REALTORS®. Please rank the top three designation courses that you would like to see offered by ECAR in the next year: ABR, ABRM, CCIM, CIPS, CPM, CRB, CRS, GRI, SIOR, At Home With Diversity, EPRO, Resort & Second – Home Markets Certification, SRES, Transnational Referral Certifcation.
2. The Eastern CT Association of REALTORS® is offering a trade show in October, 2007. What type of continuing education courses would you like to see offered? Required courses, technology courses, designation courses, national speaker.

It was moved, seconded and carried to table discussion of questions number 34 and 36 from the Forms Committee 4/17/2007 minutes to next month’s meeting.

The meeting adjourned at 9:58 A.M.
The next Education Committee meeting will be on Thursday, June 7, 2007 at 9:00 A.M.

Respectfully submitted: Kathryn O’Leary, Education Coordinator



 

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