2007 April Minutes

Minutes of the Strategic Planning Committee Eastern Connecticut Association of REALTORS®
April 25, 2007

Present: Susan Barnhouser, Ronald Bates, Marjorie Blizard, John Bolduc, Edward Bowes , Marvin Elbaum , Robert Kimball , Lora Merrill , Martha Parrette-Pray, Ludwig Pulaski, Samantha Storey, and Thomas. Switz.
Absent: Bruce Brast, Holly Lombardi, and Mary Beth Malin

Susan Barnhouser called the meeting to order at 1:35 P.M.

It was moved, seconded and carried to approve the minutes of the July 6, 2006 meeting.

It was moved, seconded and carried to approve the current Committee Expectation.

It was moved, seconded and carried to conduct focus groups for the following groups prior to release of the 2007 membership survey. Dates, times and leaders for the focus are provided below:

 

Date

Time

Focus Group

Leaders

5/17

9:00 A.M.

Seasoned agents

Thomas Switz, Marvin Elbaum

5/17

10:30 A.M.

Top Producers

Lora Merrill, Mary Beth Malin

5/18

9:00 A.M.

Multi-office firms

Robert Kimball, Bruce Brast

5/18

10:30 A.M.

New agents

Samantha Storey, Edward Bowes

5/22

Noon

Small firms

Ludwig Pulaski, Susan Barnhouser

5/22

1:00 P.M.

Commercial

Marjorie Blizard

5/22

2:30 P.M.

Mid-size firms

Ronald Bates, Martha Parrette-Pray

5/24

Noon

Non-responders

Ludwig Pulaski

TBD

TBD

Affiliates

Martha Parrette-Pray

It was moved, seconded and carried to ask the focus groups the following questions:
1. What is your vision of the real estate industry in the future?
2. What does the Association need to provide the members in order to meet that vision?
3. What is your biggest concern today regarding the real estate industry?
4. What is the most important service that the Association provides?
5. What is the least important service that the Association provides? Should it be eliminated?
6. How would you improve the existing services that are offered by the Association?
7. How would you like to be communicated with?
8. Do you understand the difference between ECAR and CTMLS?
9. What is your vision for the new Association building?
It was moved, seconded and carried to request that each Committee provide up to three questions for use in the 2007 ECAR Membership Survey by May 25, 2007.

It was moved, seconded and carried to hold the retreat at the Water’s Edge on June 25, 2007.

The meeting adjourned at 10:15 A.M.
The next meeting will be on May 29, 2007 at 3:00 P.M.

Respectfully submitted: John F. Bolduc, Executive Vice President


Minutes of the Member Services Committee Eastern Connecticut Association of REALTORS®, Inc.
April 20, 2007

In attendance: Lisa Royea, John Bolduc, Carol Christiansen, Dennis Palmer, and Jon Peck.
Absent: Ronald Bates, Bruce Brast, Jerome King, Helen Madsen, Amy Swan, Vivian Torregrossa, and Donna Yother.

Vice Chairman Lisa Royea called the meeting to order at 10:10 A.M.

It was agreed to approve the March 9, 2007 minutes.

It was agreed to run the "Now’s A Great Time To Buy Or Sell A Home" print ad three times on Thursdays in April and May in the Day and the Bulletin on page 3, next to the police reports or next to the obituaries at a cost not to exceed $5,000 and to conduct another campaign in the fall.

The meeting adjourned at 11:15 A.M.
The next meeting will be on May 11, 2007 at 10:00 A.M.

Respectfully submitted: John Bolduc, Executive Vice President


Minutes of the Housing Opportunity Committee Eastern Connecticut Association of REALTORS®
April 20, 2007

In attendance: Peter Provost, John Bolduc, John Read, and Lena Schriever.
Absent: Susan Barnhouser, Marjorie Blizard, Joseph Grimmett, and Helen Madsen.

Peter Provost called the meeting to order at 9:05 A.M.

It was agreed to approve the minutes of the March 9, 2007 meeting.

The speaker scheduled for the meeting, Zenobia Penn from OIC, did not attend.

The committee discussed possible ideas for Government Affairs Director seminars that included barriers to the creation of affordable housing caused by the permitting process as well as zoning regulations.

The meeting adjourned at 9:40 A.M.

The next meeting will be on May 11, 2007 at 9:00 A.M.

Respectfully submitted: John F. Bolduc, Executive Vice President


Minutes of the Board of Directors of the Eastern Connecticut REALTORS® Information Service, Inc.
April 19, 2007

In attendance: John Vincent, Susan Barnhouser, John Bolduc, Merry Cassabria, Carol Christiansen, Linda Davis, Alvin Kinsall, Richard Loomis, Marilyn Lusher, Adam Mancini, Rachael Sposato, and Gail Whitney.
Absent: Bruce Brast, Ruth Butler, Debra Chamberlain, Robert Kimball, Samantha Storey, and Janifer Zacharski.

President John Vincent called the meeting to order at 10:06 A.M.

CONSENT AGENDA: It was moved, seconded and carried to approve the consent agenda which contained the following items:

Approval of the minutes of the February 15, 2007 ECRIS Board of Directors meeting.

Approval of the minutes of the February 15, 2007 Executive Session.

Approval of the March, 2007 Financial Statements subject to audit.

 

CORRESPONDENCE:

 

PRESIDENT’S REPORT:

 

EXECUTIVE VICE PRESIDENT’S REPORT: It was moved, seconded and carried to discontinue the Quarterly and Master’s Club Awards program, effective immediately.

 

It was moved, seconded and carried to refer the review of the Honor Society Awards program to the Member Services Committee to consider whether or not to add sales production as a component of the award.

UNFINISHED BUSINESS:
COMMITTEE REPORTS:

FORMS COMMITTEE: It was moved, seconded and carried to rescind the following motion that was approved at the February 15, 2007 meeting:

It was moved, seconded and carried offer the ZipForm Traditional Model to the membership.

TECHNOLOGY & COMMITTEE: It was moved, seconded and carried to recommend that CTMLS allow reactivation of an expired listing within 7 days of expiration in order to avoid re-inputting of the listing, changing office marketing materials and preserving days on market accuracy.

NEW BUSINESS:

There being no further business, the meeting adjourned at 10:53 A.M.

The next scheduled meeting will be on May 24, 2007 at 9:00 A.M. at the Eastern Connecticut Association of REALTORS®.

Respectfully submitted: Carol Christiansen, Secretary


Minutes of the Board of Directors of the Eastern Connecticut Association of REALTORS®, Inc.
April 19, 2007

In attendance: John Vincent, Susan Barnhouser, John Bolduc, Merry Cassabria, Carol Christiansen, Linda Davis, Alvin Kinsall, Richard Loomis, Marilyn Lusher, Adam Mancini, Rachael Sposato, and Gail Whitney.
Absent: Bruce Brast, Ruth Butler, Debra Chamberlain, Robert Kimball, Samantha Storey, and Janifer Zacharski.

President John Vincent called the meeting to order at 9:00 A.M.

CONSENT AGENDA: It was moved, seconded and carried to approve the consent agenda which included:

Approval the minutes of the March 29, 2007 ECAR Board of Directors meeting.

Approval the minutes of the April 12, 2007 ECAR Membership Meeting.

Approval of the March, 2007 Financial Statements subject to audit.

Approval of the new REALTOR® Agency, REALTOR® members and Affiliate members.

PRESIDENT’S REPORT: It was moved, seconded and carried to approve Marilyn Lusher as Chairman of the Community Relations Committee.

PRESIDENT ELECT’S REPORT:
EXECUTIVE VICE PRESIDENT’S REPORT:
COMMITTEE REPORTS:
NEW BUSINESS:
There being no further business, the meeting adjourned at 9:33 A.M.

The next meeting will be on May 24, 2007 at 9:00 A.M. at the Eastern Connecticut Association of REALTORS®.

Respectfully submitted: Carol Christiansen, Secretary


Minutes of the Forms Committee Eastern Connecticut Association of REALTORS®, Inc.
April 17, 2007

In attendance: Frank Busch, Lucien Laliberty, Alan Messier, Thomas Sheldon, Andrew Cellemme, and Valerie Votto.
Absent: Toby Griffis, Stuart Norman, and Masha Robarts.

Frank Busch called the meeting to order at 9:05 A.M.

It was moved and seconded and carried to send the following 2006 member survey comments to the Technology and MLS Committee and also the Education Committee:

Technology & MLS

23. More information should be required in the MLS form for commercial, separate forms for lease, business transactions

24. 1. Roof age and type should be added to profile sheets. I mentioned this before and I was told it is on the disclosures, but not all properties have to complete this form, such as 5 or more families, businesses, bank owned properties, etc… 2. If an addition has been added to a home, put in a 2nd spot for year built. 3. Year remodeled or updated 3.

28. Too hard to make changes. It will not save changes made once you have filled in the form. You have to "save as" with a new name, a pain.

31. I think we should have to put our listing pending until we get commitment, and I think the inspections times should be spelled out better.

35. But I would very much like to have a way to save a completed form (Sales & Purchase, or Buyer Agency) into My Documents for future reference and to email to clients.

38. Listing form for sub area under Stonington. Use either stonington village or stonington boro but not both. Nobody understands the distinction between them.

61. should all be fillable and able to be saved with typical software. Adobe is harder to use and costs more.

65. Residential Profile Sheet Page 1 Street#/Rt.# does not print on the form in a readable manner

77. online forms and forms on disk… hard to change and save. Easier to use pre-printed.

Education

34. Only that it would be helpful to have a seminar to understand what forms are available (and where) in order to compare.

36. Explain why buyer rep must be signed so that customers understand the legal necessity

It was moved and seconded and carried to suspend the order of business to consider the new business item, Mold Disclosure next.

It was moved and seconded and carried to incorporate this item with 2006 member survey comment #2 – Purchase & Sale Agreement (Add Mold testing to inspection list ask for seller to respond in writing to inspection requests Identify if dates are calendar or working days for things such as test dates, etc.).

 

It was moved and seconded and carried to return to the normal order unfinished business.

 

It was moved and seconded and carried to address the following 2006 member survey comments for the Purchase and sale Agreement as our No. 1 priority and work down the comment list in each category.

2. Add Mold testing to inspection list ask for seller to respond in writing to inspection requests Identify if dates are calendar or working days for things such as test dates, etc.

4. better definition of "satisfactory" for inspections. More emphasis place on fact that we cannot release or return deposits without agreements or court orders

18. add disclosures and general addendums to the forms

31. I think we should have to put our listing pending until we get commitment, and I think the inspections times should be spelled out better.

32. Some of the ECAR & CAR forms are not consistent – for example, the Hubbard Clause. Some agents use the CAR version, others use the ECAR version

40. Seller should have to respond to repair requests in writing, within a specified time.

45. Purchase and Sale Agreement 17 A. Wood Destroying Organism Clause The clause isn’t specific enough when it says that "This Agreement is contingent upon the Buyer obtaining ….. a report from a licensed inspector indicating the improvements are free from active infestation and/or damage " This wording seems to include any amount of damage whether the safety and stability of the structure is in question or not. I believe this can cause some problems between a Buyer and Seller when ANY amount of damage is found during an inspection. Could it be worded to convey the idea that the structure should be free of active infestation and/or any significant damage that would compromise the safety and stability of the structure? Thanks

46. safety and major inspection items should be highlighted and clarified for the benefit of all concerned

49. Home inspection clause is not clear and often causes confusion.

51. remedy clause (should be more black and white) closing date (‘on or before’) is not really accurate; if a buyer’s agent does not know how to explain that this is merely a ‘target date’, buyer’s have tons of problems as this ‘on or before’ date is approaching; perhaps the wording can be: closing is ‘targeted for’ March 28, 2006

52. I would like to see a P&S agreement that is specifically designed for buyers that have a home sale contingency. (Hubbard). I feel when I fill out the purchase and Sale agreements under these terms, that they do not look professional. I end up using "asterisks", and terms like "45 days days of release of Hubbard", etc.

54. In the purchase and sale contract, I think it would be wise to separate the time to respond and the "consequences of not responding" within the specified time asked for by the buyer…In the negotiating process that date tends to bbe ignored and sometimes could provide an out for either seller or buyer unless it is changed constantly throughout the negotiating process.

59. P & S p.4 17-E …..this Agreement is contingent upon the ________ obtaining at the _________’s expense,….. etc….(completion date). Both parties are entitled to a copy of the inspection report.

63. I think the entire contract should reflect the CAR accepted contract. Midd Shore and MId State use the same and it would be helpful to the agents to have just one uniform contract. Also an agent then has the ability to call Eugene Marconi if our Board Counsel were not available. Gene will not address other Board contracts other than CARs.

68. Look at all the forms and change to bring internal consistency. For instance: the listing electronic data segment as compared to the buyer broker electronic data segment. They’re not completely the same.

71. Define time frames: Does 3 days mean calendar or business days. What are the hours of the business day.

C74.

P&S page 1, clause 2 should have an out for the seller if buyer cannot obtain financing by specified date (make this clause time is of the essence)

82. P& S revision by John Vincent – verification of funds for cash sale.

EDITORIAL

1. P&S #13 Make the blank fill in area larger so that two company names can easily fit. #17 Make the Buyer Initial section line up more accurately with the actual inspection and H and I should have separate sections for Buyer initials.

14. Any forms that have multiple pages should have a place at the bottom of each page for initials. Often times with the bba, with several around, you can get confused with what goes with what and things can easily get altered. This initial idea should be used on all forms that do not require signature at the bottom of the page.

41. Make the inspection section shorter… Have more space for initialing.

It was moved and seconded and carried to table the Clarification Comment #2a (CC2a) – Mold issue until further information regarding this can be obtained. (Valerie and Tom to do some investigations.)

It was moved and seconded and carried by a vote of 4 to 2 to leave the terminology "days" as is and no change necessary regarding comment #2 for the Purchase & Sale Agreement.

It was moved and seconded to forward rationale for this no change action comment #2 for the Purchase & Sale Agreement to the Education Committee. Motion later was withdrawn by Alan.

It was moved and seconded and carried that no change is required for comment #4 for the Purchase & Sale Agreement.

The meeting adjourned at 10:35 A.M.
The next meeting will be on May 22, 2007 at 9:00 A.M.

Respectfully submitted: Frank Busch, Chairman


Minutes of the International Committee Eastern Connecticut Association of REALTORS®
April 9, 2007

In attendance: Merry Cassabria, John Bolduc, Lea Borgne, and William Cheng
Absent: Bruce Brast, Ronald Bates, Donald Burbank, Sal Costanza, Vanessa Evans, Suzanne Hand, David Ronick, and Vivian Torregrossa.

Merry Cassabria called the meeting to order at 10:10 A.M.

It was agreed to approve the minutes of the March 12, 2007 meeting.

The committee spoke with Jeanne Fellows, chairman of the CAR International Advisory Committee about CAR’s efforts to assist local international committees.

The committee continued to plan the Newcomers Fair/Expo. Members were solicited to come up with participants as well as an appropriate name for the event for the next meeting.

The meeting was adjourned at 10:51 A.M.

The next meeting will at 10:00 A.M. on May 14, 2007.

Respectfully submitted: John Bolduc, Executive Vice President


Minutes of the Finance Committee Eastern Connecticut Association of REALTORS®
April 9, 2007

In attendance: Thomas Switz, John Bolduc, Linda Davis, Alvin Kinsall, Norm Krayem, Licia Sas, and John Vincent
Absent: Ronald Bates, Robert Kimball, and Adam Mancini.

Tom Switz called the meeting to order at 9:00 A.M.

It was moved, seconded and carried to approve the minutes of the February 12, 2007 meeting.

It was moved, seconded and carried to approve the February 28, 2007 ECAR Balance Sheet and Income Statement subject to audit.

It was moved, seconded and carried to approve the March 31, 2007 ECAR Balance Sheet and Income Statement subject to audit.

It was moved, seconded and carried to approve the February 28, 2007 ECAR Charitable and Education Fund Balance Sheet and Income Statement subject to audit.

It was moved, seconded and carried to approve the March 31, 2007 ECAR Charitable and Education Fund Balance Sheet and Income Statement subject to audit.

It was moved, seconded and carried to approve the February 28, 2007 ECRIS Balance Sheet and Income Statement subject to audit.

It was moved, seconded and carried to approve the March 31, 2007 ECRIS Balance Sheet and Income Statement subject to audit.

The meeting adjourned at 9:50 A.M.
The next meeting will on May 14, 2007 at 9:00 A.M.

Respectfully submitted: John F. Bolduc, Executive Vice President


Minutes of the Education Committee Eastern Connecticut Association of REALTORS®, Inc.
April 5, 2007

In attendance: Nancy Gordon, John Bolduc, Anne Burtch, Paul Ciccone, Joan Clark, Kip Davis, Christian Driscoll, Heather Edge, Patricia Erricson, Brad Favreau, Kathryn O’Leary, Joanne Pendleton, Doryann Plante, Candace Porter, Masha Robarts, Charlene Stucke.
Absent: Fran Waite, Ronald Bates, Donald Burbank, Andrew Cellemme, Randall Conradi, Martin Cubanski, Marjorie Gatheral, Stephanie Gosselin, Nicholas Gumprecht, Martin Hart, Robert Kimball, Al Kinsall, Evelyn Lyons, Edward Siciliano, Ann Stewart, Katherine Swenson, Camille Taylor, Robert Taylor, Valerie Votto.

Nancy Gordon called the meeting to order at 9:05 A.M.

It was moved, seconded and carried to approve the minutes of the February 1, 2007 meeting as corrected.

It was moved, seconded and carried to allow Attorney Andrew Cellemme and Attorney Toby Griffis to teach Current Issues in Real Estate I and II.

It was moved, seconded and carried to hold an Education Fair & Trade Show in October. John Bolduc and Kathryn O’Leary will come up with a layout and make a proposal at the May 3, 2007 committee meeting.

It was moved, seconded and carried to obtain the course outlines from David Ronick and Robert Siciliano for submission of real estate continuing education credit.

It was moved, seconded and carried to deny having Jack Deering speak to the Education Committee about new classes he wishes offer, but rather have him submit either a written or video based presentation for the committee to view and follow up with.

The meeting adjourned at 9:50 A.M.
The next Education Committee meeting will be on Thursday, May 3, 2007 at 9:00 A.M.

Respectfully submitted: Kathryn O’Leary, Education Coordinator


Minutes of the Affiliate Committee Eastern Connecticut Association of REALTORS®
April 4, 2007

In attendance: Jon Peck, Michael Anderson, John Bolduc, Donald Burbank, Kip Davis, Alan Messier, and Dennis Palmer.
Absent: Martha L. Parrette-Pray, Chris Albanese, Lori Cataldi, Michael Hodge, Tisha Ladia, Susan Napiany, Donna L. Yother, and Richard J. Zesk.

Jon Peck called the meeting to order at 9:01 A.M.

It was moved, seconded and carried to approve the minutes of the August 15, 2006 meeting.

It was moved, seconded and carried to approve the present Committee Expectation.

It was moved, seconded and carried to not conduct Home Buyer Seminars at this time.

It was moved, seconded and carried to publish a 2007-8 Affiliate Services Directory.

It was agreed to discuss conducting luncheon seminars that would include a panel of speakers at the next meeting.

It was agreed to discuss conducting a meeting of Affiliate members at the next meeting.

The meeting adjourned at 10:10 A.M.
The next meeting will be on May 2, 2007 at 9:00 A.M.

Respectfully submitted: John F. Bolduc, Executive Vice President


Minutes of the Technology & MLS Committee Eastern Connecticut Association of REALTORS®
April 3, 2007

In attendance: Paul Higgins, John Bolduc, Frank Busch, Lucien Laliberty, Masha Robarts, and Daniel Sperduto.
Absent: Ronald Bates, Marvin Elbaum , Eric Greenstein, Adam Mancini, Pamela Ognisty, Lisa Rapose, Thomas Sheldon, and Fran Waite.


Paul Higgins called the meeting to order at 9:10 A.M.

It was moved, seconded and carried to approve the minutes of the March 6, 2007 meeting.

It was moved, seconded and carried to recommend to that CTMLS expand the number of characters to the maximum that the system will allow for the virtual tour URL field.

John Bolduc agreed to question CTMLS about the following:
Are Internet Remarks the only remarks that are in the IDX data feeds?

Is it possible to have the ability to include listing attachments to emails that are sent to clients and customers?

Can room levels be added to the system?

Is it good policy to have the ability to copy other broker’s expired listings for input as a new listing?

It was moved, seconded and carried to purchase the 20 hour block for server maintenance from Gillespie Management Group for $2,200.

The meeting adjourned at 10:35 A.M.
The next meeting will be held on May 1, 2007 at 9:00 A.M.

Respectfully submitted: John Bolduc, Executive Vice President